Privacy Policy
Privacy Policy
**Last Updated: March 24, 2026**
**1. Introduction**
ProofOK (“we,” “us,” or “our”) operates the website proofok.com (the “Site”) and provides professional proofreading and editing services. We are committed to protecting your privacy and handling your personal information with care. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site or use our Services.
By using our Site or Services, you agree to the collection and use of information in accordance with this policy.
**2. Information We Collect**
**2.1 Information You Provide Directly:**
• Contact information such as name, email address, phone number, and mailing address
• Account credentials including username and password
• Payment information (processed securely through third-party payment processors)
• Documents and content you submit for proofreading and editing services
• Communications and correspondence you send to us
• Any other information you voluntarily provide
**2.2 Information Collected Automatically:**
• IP address and device information
• Browser type and version
• Operating system
• Pages visited and actions taken on our Site
• Referring URL and exit pages
• Date and time of visits
• Cookies and similar tracking technologies
**3. How We Use Your Information**
We use the information we collect for the following purposes:
• To provide, maintain, and improve our Services
• To process transactions and send related information
• To communicate with you about your orders, requests, and inquiries
• To send promotional communications (with your consent where required)
• To personalize your experience on our Site
• To detect, prevent, and address technical issues or fraudulent activity
• To comply with legal obligations
**4. Document Handling and Confidentiality**
All documents submitted for proofreading and editing are treated with strict confidentiality. Your documents are:
• Accessed only by authorized ProofOK personnel
• Stored securely using industry-standard encryption
• Deleted upon your request or within 60 days of service completion, unless you request longer retention
• Never shared with third parties except as necessary to provide the Services
We do not claim ownership of any documents you submit.
**5. Cookies and Tracking Technologies**
Our Site uses cookies and similar technologies to:
• Remember your preferences and settings
• Understand how you use our Site
• Improve your user experience
• Analyze site traffic and usage
You can control cookies through your browser settings. Disabling cookies may affect some Site functionality.
**6. Third-Party Services**
We may use third-party services for:
• Payment processing (for secure payment handling)
• Website analytics (to understand site usage)
• Email communications (to send service-related messages)
These third parties have their own privacy policies. We encourage you to review their policies.
**7. Data Sharing**
We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:
• With your explicit consent
• To comply with legal obligations, court orders, or governmental requests
• To protect the rights, property, or safety of ProofOK, our users, or the public
• In connection with a merger, acquisition, or sale of assets (with notice to users)
**8. Data Security**
We implement appropriate technical and organizational measures to protect your personal information, including:
• Encryption of data in transit and at rest
• Secure server infrastructure
• Access controls and authentication requirements
• Regular security assessments
No method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
**9. Data Retention**
We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Documents submitted for services are typically deleted within 60 days of service completion unless you request otherwise.
**10. Your Rights**
Depending on your location, you may have the right to:
• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Object to or restrict certain processing activities
• Data portability
• Withdraw consent where processing is based on consent
To exercise any of these rights, contact us at
[email protected].
**11. Children’s Privacy**
Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child under 18, please contact us immediately.
**12. International Data Transfers**
If you are accessing our Site or Services from outside the United States, please note that your information may be transferred to, stored, and processed in the United States. By using our Services, you consent to such transfer.
**13. Changes to This Policy**
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the “Last Updated” date. Your continued use of our Services after such changes constitutes acceptance of the updated policy.
**14. Contact Us**
If you have any questions about this Privacy Policy or our privacy practices, please contact us:
ProofOK
Email:
[email protected]